Invoicing

CruisePak has a fully customizable invoicing feature that allows you design an invoice with your business in mind. With CruisePak, one can create as many formats as so desired. Create a format for your Cruise bookings. Create another format for your tour bookings, create a format for air, car, and hotel bookings and so forth. CruisePak even allows you to design your layout such that you can get pre-printed invoice forms (recommended) so as to give your business the ultimate in professional presentation.

Client Receipts

Clients either pay by cash/check to you or they give you their credit card number so that you may pay the vendor providing the travel service directly. CruisePak keeps this all straight because if you pay vendors with a customer's credit card, you'll have a commission receivable. If the customer pays you by cash/check, you'll have a liability to the travel vendor for the net due minus commissions. Expand this concept knowing that each booking usually involves a number of travel suppliers and you'll see that invaluable service CruisePak provides.

Client Receivables

Booking leisure travel usually entails charging the customer a deposit and then at a later date, a final payment due. This means that the customer will owe money for their booking at some point in time. CruisePak tracks what clients owe such that you can remind them (or more aptly chase them down) for their final payment.

Vendor Receivables (Commissions)

When you book travel, you are usually awarded a commission from the travel supplier (air often excluded). This is money owed to you by the vendor. It is very important to track this because this is your earnings and you are entitled to what you are owed. CruisePak provides many onscreen and hardcopy reports to assist you in this process.

Vendor Payables (Liabilities)

When customers pay you by cash or check, or you process a customer payment through your own merchant account, you have a liability to the travel provider for the amount due minus your commission. CruisePak keeps track of this as well for every supplier and every element on a booking.

Agent Payables (Liabilities)

If you are an agency, you usually pay your agents some percentage of the total commission received for a booking. Whether the liability is a fixed amount, or a percentage, CruisePak keeps track of your agent commissions in an extremely thorough, and precise manner. With CruisePak, you can pay your agents a percentage of the total commission, varying percentages based upon travel product type sold, or even a flat fee. With CruisePak, there can even be multiple commissionable agents for a single booking. Whatever the case, when it comes to agent commissions, CruisePak has it covered.

Client Payables (Refunds)

Without a doubt, some customers will cancel their travel plans. When they do this, you will usually have a liability to them if they paid by cash/check. If they paid by credit card, the vendor will refund the card. You however, must track what you owe them and disburse a check back to them accordingly. CruisePak keeps this straight as well with a full cancellation, refund, credit processing system.

Agent Receivables

Do you act as a wholesaler where other agencies book your inventory. Some agencies do function as this type of business and CruisePak has that covered as well. If an external agency/agent owes money for a customer that booked your product, you can track what they owe you via onscreen or hardcopy reports.

Receiving Commissions

CruisePak has a full accounts receivable system such that you can take in general payments from suppliers. CruisePak has features to attach the receipt to a booking such that the vendor accounts for that booking show paid in full when payment is received.

Disbursing Checks

CruisePak has a full checkwriting capability such that you can meet your liabilities. Print checks one at a time or in batch. CruisePak's full featured accounts payable system allows you accomplish this with ease. With CruisePak, one can have multiple cash accounts and thus disburse checks from each account meanwhile keeping them separate and in synch.

CruisePak is a Full Featured Accounting System

General Journal Entries, Chart Of Accounts, Reconciliations, Balance Sheets, Income Statements, Sales Journals, etc., CruisePak has all the features of a traditional accounting system and more. CruisePak supports the two accepted methods of accounting; cash and accrual. However, travel businesses are funny, they run an accrual system to manage their accounts receivable and payable, yet they often officially run their books by cash so that they do not get taxed on earnings they have not yet received (commissions). Of course CruisePak has this covered as well. It will track the receivables and payables, yet at the same time, maintain the official books in Cash.

CruisePak Integrates With Quickbooks

We understand that many financial professionals are more familiar with off the shelf accounting systems like Quickbooks. If you find yourself in the situation that the accountant wants to run the agency's books under Quickbooks, and you, who knows how awful third party accounting systems manage travel businesses, want to run CruisePak because of it's efficiencies that cover 90% of the workday, then we can support that too. Because CruisePak integrates with Quickbooks, CruisePak can send data directly out to Quickbooks and maintain a synchronous set of books.

Reports, Reports, Reports

With CruisePak, one can obtain a wide variety of reports on a client, reservation, group, or even detail basis. Knowing how one performs on basic travel entity elements is key to the success and growth of the agency. Note that the reports can be printed, exported to excel, or even presented as a Portable Document Format (PDF).

In Conclusion

CruisePak has all the tools necessary to give you a complete financial picture of your agency at any time.

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